Vital C is a Social Creative Agency, part of ChiCom Group. We don't chase the algorithm. We build brands people genuinely connect with — creative rooted in real cultural understanding, designed to grow sustainably over time.

As the creative arm within ChiCom Group's ecosystem,  alongside Trust-Based PR and technical infrastructure,  Vital C is where brand strategy and social execution come together to deliver lasting results. 

We are looking for a Sales Admin to support contract administration, payment coordination, and sales operations while ensuring smooth internal processes and effective cross-functional collaboration.

ROLES & RESPONSIBILITIES

Contract & Sales Administration (70%)

• Prepare and process quotations, contracts, appendices, and other sales-related documents.
• Track contract status, renewal timelines, and ensure proper document filing.
• Tracking  invoicing, payment requests  and accounts receivable follow-up.
• Monitor payment schedules and support collection activities to ensure timely payments from clients.
• Prepare regular reports on contracts, revenue and payment status.
• Liaise with internal teams to ensure smooth execution of commercial processes.

Support Internal Events (20%)

• Support the planning and execution of internal events, company activities, and business-related gatherings.
• Coordinate logistics, vendor arrangements, and administrative preparation for events when required.

Others (10%)

• Maintain and improve administrative processes and documentation systems.
• Support ad-hoc projects and cross-functional initiatives as assigned.
• Explore digital or AI tools to enhance productivity and operational efficiency.

REQUIREMENTS

• 06 months - 1 year  of experience in Sales Administration, Contract Administration, or related roles; agency experience is a plus.
• Familiar with contract management, invoicing, and payment follow-up processes.
• Proficient in Microsoft Office, especially Excel; 
• Careful, meticulous, and well-organized, with a high level of accuracy in handling documents and data.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proactive, responsible, and able to work independently in a fast-paced environment.
• Positive attitude with a strong sense of ownership and teamwork.

Promotion Path: Senior Sales Admin 

Report to: Accountant

BENEFIT

• A dynamic and rewarding career within a young, energetic, and creative Marketing Communications agency.
• A collaborative work environment with a strong sense of team spirit and shared purpose.
• Opportunities to work on exciting, high-impact projects that make a meaningful difference.
• Performance appraisals and promotion every year
• Birthday & Special occasion, Maternity benefits.
• Tea-break & Workplace Hygiene
• Participation in Social, Health, and Unemployment Insurance as required by law