Vital C is a Social Creative Agency, part of ChiCom Group. We don't chase the algorithm. We build brands people genuinely connect with — creative rooted in real cultural understanding, designed to grow sustainably over time.

As the creative arm within ChiCom Group's ecosystem, alongside Trust-Based PR and technical infrastructure, Vital C is where brand strategy and social execution come together to deliver lasting results. 

ROLES & RESPONSIBILITIES

ADMINISTRATIVE RESPONSIBILITIES (60%)

• Drafting contracts and other administrative documents.
• Review, organize and store records and paperwork.
• Prepare payment requests, advances, refunds and manage office expenses.
• Track attendance, annual leave and compile monthly attendance reports.
• Supervise the repair of office equipment and manage office supplies.
• Monitor and submit documents for signature to relevant departments.
• Book flight & hotel for employees’ business trips
• Arrange daily food and beverages for employees.

HR RESPONSIBILITIES (40%)

• Manage recruitment according to departmental needs (including posting job ads, updating CVs, sending interview invitations, administering tests if applicable, and sending job offers).
• Handle the registration and updates for Social Insurance, Health Insurance, Unemployment Insurance, personal tax codes, and union codes, and manage employee records and labor contracts.

Others (10%)

• Maintain and improve administrative processes and documentation systems.
• Support ad-hoc projects and cross-functional initiatives as assigned.
• Explore digital or AI tools to enhance productivity and operational efficiency.

REQUIREMENTS

• 06 months - 1 year of experience in HR-Admin or related roles; agency experience is a plus.
• Familiar with contract management, invoicing, and payment follow-up processes.
• Proficient in Microsoft Office, especially Excel; 
• Careful, meticulous, and well-organized, with a high level of accuracy in handling documents and data.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proactive, responsible, and able to work independently in a fast-paced environment.
• Positive attitude with a strong sense of ownership and teamwork.

Promotion Path: Senior HR-Admin Executive 

BENEFIT

• A dynamic and rewarding career within a young, energetic, and creative Marketing Communications agency.
• A collaborative work environment with a strong sense of team spirit and shared purpose.
• Opportunities to work on exciting, high-impact projects that make a meaningful difference.
• Performance appraisals and promotion every year
• Birthday & Special occasion, Maternity benefits.
• Tea-break & Workplace Hygiene