Key Responsibilities

Paperwork & Contract Management: Draft, review, track, and archive project contracts (Client & Vendor agreements), Non-Disclosure Agreements (NDAs), and liquidation minutes.

Payment & Financial Admin:

• Monitor client invoicing schedules and follow up on accounts receivable.
• Process and verify payment requests for vendors, KOLs, and freelancers, ensuring all supporting documents comply with company policies.
• Perform basic bookkeeping tasks, manage petty cash, and track internal expenditures.

Project Budget Support: Assist Project Managers in tracking budget allocation, monitoring expenses, and preparing periodic financial reports for individual projects.

General Project Administration: Organize project folders, maintain internal databases, take minutes during critical meetings, and coordinate administrative logistics for project teams.

Job Requirements

Experience: 2–3 years of experience as a Project Admin, Project Assistant, Operations Admin, or Internal Accountant (Experience in a PR/Creative Agency is a strong advantage).

Skills:

• Highly proficient in Microsoft Excel / Google Sheets for data and budget tracking.
• Exceptional attention to detail with sharp proofreading and drafting skills.
• Strong organizational and time-management skills, with the ability to handle multiple projects simultaneously.

Language: Fluency in English (both written and spoken) is required to handle bilingual contracts and international stakeholders.

Education: Bachelor’s degree in Business Administration, Finance, or Law.

Big Plus: A Legal Background to easily review contract clauses, identify basic compliance risks, and streamline the legal approval process.

Compensation & Benefits

• Working in a dynamic and international environment with outstanding global clients
• Participation in high-profile events across diverse industries
• Premium health insurance and employee assistant program
• Dedicated training budget
• Competitive salary with performance-based bonuses
• Quarterly team-building activities and company trips up to twice per year