Job Description

+ Input Billing to Pin System for multiple accounts.

+ Coordinate with Planner to input/update monthly forecast to Sales Force System.

+ Support Planner/Digital Team update actual report to billing on time

+Working with Client or Internal to prepare contract/appendix for new client or existing client need to renew

+ Billing Process:

-         Follow strictly status monthly unbilled (forced to solve list unbilled, report status to line manager weekly)

-         Prepare document (liquidation/quotation/actual/report/post buy/invoice) and Signing process

-         Check number & raise invoice on System

-         Follow status issue invoice (contact with client & internal until the final invoice is issued)

+ Payment Process:

·      With internal

-         Follow timeline to receive PO (Purchasing Order)

-         Must be check number on the PO of Interco entity correctly with PIN System & actual report on time (more than 40 PO/month)

-         Must submit payment on time let FIN reporting

·      With outsource vendor (Global Vendor & Local Vendor)

-         Working with vendor for receive documents or receive from Trading team/ Planner/Digital Team 

-         Check number/information/content/… correctly on the PIN system & actual report

-         Submit payment on time (Global vendor/Local Vendor ) in order not to be overdue

-         Prepare document (contract/liquidation/actual/report/post buy/invoice) and Signing process

+ Working with vendors to

-         Receive invoices & reports

-         Prepare contract/liquidation and signing process

+ Working with Finance for internal process

-         Check number internal

-         Check data

+ Stakeholder Management

-         Finance/legal/trading

-         Digital team/ Planning/ other

-         Interco : Redder/IP/DMB

-         Vendor/Client

Job Requirements

·      At least 1-2 years of experience as a Business Development, Account Support Executive or Sales Admin.

·      Candidates who have worked at Agency is a plus.

·      Fluent in speaking and writing skills in English is a plus. 

·      Be able to work under high pressure and be good at time management.

·      Capable of risk management, being proactive and purposeful in assigning tasks.