Job Description

• Administrative Support: Providing general administrative support such as managing correspondence, scheduling appointments, organizing meetings, and maintaining office records.
• Office Management: Overseeing office operations and ensuring smooth functioning of facilities, supplies, equipment, and services. This includes managing office budgets, coordinating office maintenance, and implementing efficient office procedures.
• Communication and Coordination: Acting as a point of contact for internal and external stakeholders, handling phone calls, emails, and inquiries, and facilitating effective communication within the office.
• Document Management: Creating, editing, and organizing documents, reports, and presentations. This may involve maintaining electronic and physical filing systems, ensuring document confidentiality, and assisting with document distribution.
• Event Planning and Coordination: Assisting with the planning and coordination of office events, meetings, conferences, and workshops. This may involve arranging logistics, coordinating with vendors, and preparing necessary materials.
• Office Supplies and Inventory Management: Managing office supplies, ordering new supplies as needed, and maintaining inventory records. This includes ensuring adequate stock levels, tracking expenses, and optimizing cost-effectiveness.
• Technology and Equipment Support: Providing technical support for office equipment, software, and systems. This may involve troubleshooting issues, liaising with IT support, and coordinating equipment maintenance or repairs.
• Travel Arrangements: Assisting with travel bookings, itineraries, and expense reimbursements for employees traveling on business purposes.

Requirement

• Bachelor's degree in business administration or a related field.
• Organizational Skills: Office administrators need strong organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines. They should be able to maintain an organized and efficient office environment
• Communication Skills:
• Excellent verbal and written communication skills are essential for effective interaction with colleagues, clients, and external contacts.
• Be able to convey information clearly and professionally.
• Strong technical skills to operate office equipment, manage inventory and handle basic IT/network issues.
• Problem-Solving Abilities: Office administrators often encounter various challenges and must be adept at finding solutions. They should be proactive, resourceful, and able to think critically to resolve issues effectively.
• Customer service orientation to provide a pleasing experience for patients and staff.
• Multi-tasking and problem-solving abilities to handle interruptions and changing workloads/priorities.
• Excellent organizational and time management skills to coordinate staff and adhere to schedules.
• Ability to work independently as well as collaborate in a team environment.
• Willingness to learn new skills through ongoing training. Flexibility for occasional overtime as required.

BENEFITS

• Competitive salary with 13th salary in the year
• Annual Leave: 12 days
• Social insurance: paid nearly full according to Labor Laws.
• Bi-annual Performance Review
• Providing laptop